Procurement, sourcing and import from the United States

Purchasing products or services seems easy, but this is not always the case. How do you know that you have the best deal, especially if you haven’t done much business before in the United States?

It already helps if you have a structured approach for your procurement and to keep your options open. Working with a local consultant or agency may help to identify more potential suppliers and to get the products that you just bought accross the border to their destination.

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    Find the right suppliers in the United States

    For international buyers, sourcing and importing goods from the United States offers a wealth of opportunities due to the country’s diverse economic landscape. Each state has its unique strengths in terms of wage levels and product categories, combined with the ease of the U.S. dollar and federal trade regulations that simplify the import process.

    Diverse Wage Levels and Product Categories

    The United States is composed of 50 states, each with its own economic characteristics. States like California, New York, and Massachusetts generally have higher wage levels and are known for producing high-tech products, financial services, and luxury goods. California, for example, is a hub for technology and innovation, housing Silicon Valley, which is synonymous with cutting-edge electronics and software development.

    On the other hand, states such as Texas, North Carolina, and Tennessee offer lower wage levels, making them attractive for sourcing cost-effective products such as textiles, furniture, and certain agricultural goods. Texas, with its vast resources, is a leading state for energy production and petrochemical products, while North Carolina is known for its strong textile and furniture industries.

    Understanding these regional differences is vital for buyers. High-wage states often guarantee superior quality and advanced technology, ideal for sectors requiring precision and innovation. Conversely, lower-wage states can be advantageous for sourcing bulk goods and products where cost efficiency is a primary concern.

    U.S. Dollar and Federal Trade Regulations

    Despite the economic diversity among states, the United States benefits from a unified currency and standardized federal trade regulations. The US dollar is not only used in the United States but also for many other international business transactions, which reduces exchange risks.

    Furthermore, the U.S. has robust federal regulations that govern trade and product safety, ensuring a high standard of goods. The U.S. Customs and Border Protection (CBP) agency oversees the import process, providing clear guidelines that help streamline customs procedures. The Food and Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) are examples of federal bodies that enforce stringent standards, ensuring that imported goods meet high safety and quality criteria.

    Travel to the United States for a better impression

    The best preparation for doing business in any country is visiting it. This way you can experience the culture, check the shops and build your network.

    Where it comes to hotels, research shows that if you check these platforms, in 80% of the cases you have the lowest room rates.

    A structured approach for sourcing from the United States

    If you take your sourcing step by step, then it can’t go wrong.

    Step 1

    Supplier search

    Try to identify in total 6 to 10 possible suppliers and check their websites. Approach them with a general request to see whether they have the products or services you need.

    Step 2

    Supplier selection

    Submit your requirements to a group of three to five selected suppliers and ensure you get the right comparable quotations to make a choice. Negotiate with one or two of them to get the best result.

    Step 3

    Supplier Management

    Now start collaborating, making sure you have an efficient ordering process and limited risks where it comes to quality control and shipping the products.

    Shipping your products

    If you buy physical products, you need them to get the shipped out of the United States. Depending on the country you are in, this can be a challenge.

    First of all you may have to pay import duties or settle VAT. There are certain thresholds for both of these charges, e.g. while importing in the EU you don’t have to pay import duties on any shipment worth less than € 150. 

    There may also be non-financial bariers, like certifications or approvals to be obtained. Especially for food, cosmetics or medicine this may be the case. Check this in advance, even before you invest in your marketing.

    Frequently asked questions

    The best way to find a supplier or service provider in the United States is to first have clear exactly what you are looking for. Also determine what size, qualities or other characteristics your vendor should have. Only then start searching in the market and always ask proposals for a concrete project to three or more parties.
    Yes, in general buying goods or services from the United States is safe. Of course there are always unforeseen hiccups, but most can be managed. Only if you are at a greater distance from the country, in a different time zone or English can not be the common language, then there may be misunderstandings and your supplier may be difficult to control. Having a local representative for your company can then be wise.

    In developing or more developed countries also labour costs are getting higher, so there is no real bargain any more. On the other hand, the more developed a country is, the better the certainty for deliveries and the more focus there is on quality.

    There are various companies offering sourcing and procurement services, and it is always good to have a comparison. Please note that we have transparant packages for supplier selection, and most important, a local team in the United States.
    Always make sure first that the United States is the right place to source for this product, or otherwise start searching in a few countries at the same time. Then list at least 5 or preferably 10 companies and start approaching them (or have this done by us) in order to check that they can provide what you want. Then start the real comparison.