Procurement, sourcing and import from the Netherlands

Purchasing products or services seems easy, but this is not always the case. How do you know that you have the best deal, especially if you haven’t done much business before in the Netherlands?

It already helps if you have a structured approach for your procurement and to keep your options open. Working with a local consultant or agency may help to identify more potential suppliers and to get the products that you just bought accross the border to their destination.

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    Find the right suppliers in the Netherlands

    The Netherlands are a logistic import and exports hub for Europe and Amsterdam is an important junction for internet traffic and financial services. Apart from the Dutch language, English is commonly spoken and the country is open to doing business with foreign companies. Setting up a legal entity is relatively easy. The Dutch are rather direct, and expect their counterparts to be the same.

    The Netherlands exports a range of products that highlight its expertise in agriculture, technology, and industry. It sells goods like machinery and equipment, which are important for various industries. The country is also known for exporting flowers and plants, such as tulips, which are famous worldwide. Additionally, the Netherlands exports chemicals and pharmaceuticals, showing its advanced manufacturing capabilities.

    Wages in the Netherlands are generally higher compared to neighboring countries. People earn more money, which helps them afford a good standard of living. However, living costs in cities like Amsterdam and Rotterdam can be high, so people might spend more on housing and daily expenses.

    The Netherlands is famous for its expertise in logistics and transportation. It has one of the busiest ports in Europe, in Rotterdam, which handles goods from around the world. The country is also a leader in agriculture technology, known for innovations in greenhouse farming and dairy products. Overall, the Netherlands’ economy thrives on its exports of machinery, flowers, chemicals, and its role as a hub for global trade and logistics.

    Travel to the Netherlands for a better impression

    The best preparation for doing business in any country is visiting it. This way you can experience the culture, check the shops and build your network.

    Where it comes to hotels, research shows that if you check these platforms, in 80% of the cases you have the lowest room rates.

    A structured approach for sourcing from the Netherlands

    If you take your sourcing step by step, then it can’t go wrong.

    Step 1

    Supplier search

    Try to identify in total 6 to 10 possible suppliers and check their websites. Approach them with a general request to see whether they have the products or services you need.

    Step 2

    Supplier selection

    Submit your requirements to a group of three to five selected suppliers and ensure you get the right comparable quotations to make a choice. Negotiate with one or two of them to get the best result.

    Step 3

    Supplier Management

    Now start collaborating, making sure you have an efficient ordering process and limited risks where it comes to quality control and shipping the products.

    Shipping your products

    If you buy physical products, you need them to get the shipped out of the Netherlands. Depending on the country you are in, this can be a challenge.

    First of all you may have to pay import duties or settle VAT. There are certain thresholds for both of these charges, e.g. while importing in the EU you don’t have to pay import duties on any shipment worth less than € 150. 

    There may also be non-financial bariers, like certifications or approvals to be obtained. Especially for food, cosmetics or medicine this may be the case. Check this in advance, even before you invest in your marketing.

    Frequently asked questions

    The best way to find a supplier or service provider in the Netherlands is to first have clear exactly what you are looking for. Also determine what size, qualities or other characteristics your vendor should have. Only then start searching in the market and always ask proposals for a concrete project to three or more parties.
    Yes, in general buying goods or services from the Netherlands is safe. Of course there are always unforeseen hiccups, but most can be managed. Only if you are at a greater distance from the country, in a different time zone or English can not be the common language, then there may be misunderstandings and your supplier may be difficult to control. Having a local representative for your company can then be wise.

    In developing or more developed countries also labour costs are getting higher, so there is no real bargain any more. On the other hand, the more developed a country is, the better the certainty for deliveries and the more focus there is on quality.

    There are various companies offering sourcing and procurement services, and it is always good to have a comparison. Please note that we have transparant packages for supplier selection, and most important, a local team in the Netherlands.
    Always make sure first that the Netherlands is the right place to source for this product, or otherwise start searching in a few countries at the same time. Then list at least 5 or preferably 10 companies and start approaching them (or have this done by us) in order to check that they can provide what you want. Then start the real comparison.